SAMPLE TEMPLATE
FOR DEMONSTRATION ONLY
OSMANTHOSM-DEMO-FSV-002SAMPLE TEMPLATE — FOR DEMONSTRATION ONLYFactory & Site Visit Report
| Report ID | OSM-DEMO-FSV-002 |
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| Client | Bluecrest Outdoor Ltd. (fictional), United Kingdom |
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| Site | “Nanning Demo Textile Products Co., Ltd.” (fictional), No. 00 Demo Road, Nanning, Guangxi (fictional address) |
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| Purpose | Before the 70% balance payment: confirm the factory site exists at the agreed address, see the client’s finished goods and packing, and meet the authorized contact |
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| Visit date & time | 2026-10-21, on site 09:40–11:25 (UTC+8) |
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| Visit arranged with | Ms. Zhou, stated role: export sales manager (authorized contact named by client) |
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| Permissions | Photos permitted in warehouse and packing area; not permitted in sewing workshop. Video call permitted for 15 min. |
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| Visited by / reviewed by | [Field staff — demo] / [Reviewer — demo] |
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Summary
| # | Checklist item | Status |
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| C1 | Address visited matches the agreed address | Independently Verified |
| C2 | Signage shows the contracting company’s name | Independently Verified |
| C3 | Authorized contact present and identified | Supplier Stated (role) |
| C4 | Client’s finished goods seen (style BC-DEMO-22) | Independently Verified |
| C5 | Carton labels match client’s label file | Independently Verified (1 exception) |
| C6 | Quantity ready: “4,800 of 5,000 pcs” | Supplier Stated |
| C7 | Sewing workshop in operation | Observed remotely (client video call) |
| C8 | Second warehouse (off site) | Not Verified |
Status key: Independently Verified we checked it ourselves against an independent source or by direct observation · Supplier Stated told or shown to us by the supplier, not independently confirmed · Not Verified could not be confirmed · Observed remotely seen by live video, not in person.
Osmanth China Business Services · SAMPLE TEMPLATE — FOR DEMONSTRATION ONLY — not a client case. All names, numbers and addresses are invented.Page 1 of 5
SAMPLE TEMPLATE
FOR DEMONSTRATION ONLY
OSMANTHOSM-DEMO-FSV-002SAMPLE TEMPLATE — FOR DEMONSTRATION ONLY
Checklist and observations
| # | Item | Observation | Evidence | Status |
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| C1 | Agreed location | Arrived at the agreed address at 09:40. Building number and street sign match the address in the client’s purchase order. | M-01, M-02 | Independently Verified |
| C2 | Signage | Company name sign at gate matches the registered Chinese name of the contracting company. | M-02 | Independently Verified |
| C3 | Authorized contact | Met Ms. Zhou, who matched the name given by the client. She stated her role; no ID or company document was checked (not in scope). | L-01 | Supplier Stated |
| C4 | Finished goods | Saw packed jackets with style number BC-DEMO-22 on cartons and hang tags in the warehouse. Opened 3 cartons chosen by us; contents matched the style and colors listed in the PO. | M-03 – M-06 | Independently Verified |
| C5 | Carton labels | Labels match the client’s label file, except the carton weight field is blank on all cartons seen. | M-07 | Independently Verified |
| C6 | Quantity ready | Ms. Zhou stated 4,800 pcs are packed (240 cartons). We counted 236 stacked cartons in the warehouse but did not open all cartons. Count is approximate. | M-08, L-01 | Supplier Stated |
| C7 | Workshop | Photos not permitted in sewing area. With permission, the client joined a 12-minute live video call (10:35–10:47) showing about 20 machines in use. We were present but the client observed the workshop only on video. | L-01 | Observed remotely |
| C8 | Second warehouse | Ms. Zhou said 4 cartons are stored at a second warehouse 3 km away. Not visited (outside agreed scope and time). | — | Not Verified |
Observation log
| Ref | Time (UTC+8) | Entry |
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| L-01 | 09:40 | Arrived at gate; met Ms. Zhou at reception. |
| 09:55 | Warehouse: cartons counted; 3 cartons opened (selected by us). |
| 10:35 | Live video call with client from workshop entrance (12 min). |
| 11:00 | Packing area: labels checked against label file. |
| 11:25 | Left site. |
Osmanth China Business Services · SAMPLE TEMPLATE — FOR DEMONSTRATION ONLY — not a client case. All names, numbers and addresses are invented.Page 2 of 5
SAMPLE TEMPLATE
FOR DEMONSTRATION ONLY
OSMANTHOSM-DEMO-FSV-002SAMPLE TEMPLATE — FOR DEMONSTRATION ONLY
Selected media (sample layout)
In a real report, each file is numbered and delivered as the original file with its date, time and location data. This sample contains no real photos: the boxes below are SAMPLE placeholders and the coordinates are invented.
| Ref | File | Taken (UTC+8) | Location data | Taken by |
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| M-01–M-08 | JPG photos, original files with date, time and GPS data kept | 2026-10-21 09:41–11:03 | Matches agreed site (demo coordinates) | OSMANTH field staff |
| V-01 | MP4 video, 2 min, unedited | 2026-10-21 09:58 | Warehouse | OSMANTH field staff |
Exceptions
- X1 – Carton weight blank. The weight field on carton labels is empty. Ask the supplier to complete it before shipping.
- X2 – Carton count. We counted 236 cartons on site against a stated 240. The supplier says 4 are at a second warehouse (C8, not verified).
Unverified items
- C6: total packed quantity (only an approximate carton count was possible).
- C7: workshop activity was observed by video only — it is labeled “Observed remotely”.
- C8: second warehouse not visited.
- Product quality, measurements and materials were not inspected (not in scope).
Osmanth China Business Services · SAMPLE TEMPLATE — FOR DEMONSTRATION ONLY — not a client case. All names, numbers and addresses are invented.Page 3 of 5
SAMPLE TEMPLATE
FOR DEMONSTRATION ONLY
OSMANTHOSM-DEMO-FSV-002SAMPLE TEMPLATE — FOR DEMONSTRATION ONLY
Signed visit log (sample)
Completed on site and signed by our visitor. The site contact may countersign to confirm the times and areas shown; that is optional and only confirms the log, not our findings. SAMPLE with invented data.
| Site | Nanning Demo Textile Products Co., Ltd. (fictional), No. 00 Demo Road, Nanning (fictional) |
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| Arrived / left | 09:40 / 11:25, 2026-10-21 (UTC+8) |
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| Received by | Ms. Zhou, export sales manager (stated) |
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| Areas seen | Gate and signage, warehouse, packing area, sewing workshop entrance (video call only) |
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| Areas not seen | Sewing workshop floor (photos not permitted); second warehouse 3 km away (not in scope) |
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| Photos / video taken | M-01 – M-08, V-01 |
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Visit checklist (signed)
| # | Item | Result | Evidence | Initials |
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| C1 | Address matches agreed address | Yes | M-01, M-02 | [demo] |
| C2 | Company sign matches registered name | Yes | M-02 | [demo] |
| C3 | Authorized contact present | Yes (role stated) | L-01 | [demo] |
| C4 | Finished goods seen; 3 cartons opened, chosen by us | Yes | M-03 – M-06, V-01 | [demo] |
| C5 | Carton labels match label file | Yes, weight blank (X1) | M-07 | [demo] |
| C6 | Carton count | 236 counted vs 240 stated (X2) | M-08 | [demo] |
| C7 | Workshop in operation | Live video only | L-01 | [demo] |
| C8 | Second warehouse | Not visited | — | [demo] |
OSMANTH visitor signature
SAMPLE — intentionally left blank
Date: 2026-10-21
Site contact countersignature (optional)
SAMPLE — intentionally left blank
Date: 2026-10-21
Osmanth China Business Services · SAMPLE TEMPLATE — FOR DEMONSTRATION ONLY — not a client case. All names, numbers and addresses are invented.Page 4 of 5
SAMPLE TEMPLATE
FOR DEMONSTRATION ONLY
OSMANTHOSM-DEMO-FSV-002SAMPLE TEMPLATE — FOR DEMONSTRATION ONLY
Recommended next steps
- Ask the supplier to fill in carton weights and send a dated photo of the corrected labels (this would be “Supplier Stated”).
- Request a packing list showing all 240 cartons and the 4 stored off-site.
- If product quality matters before payment, book a professional pre-shipment inspection with a qualified inspection agency.
Limitations of this report
- Access was limited to the areas the site allowed; photos were not permitted in the sewing workshop.
- This visit is an observation, not a formal quality inspection, laboratory test or certification.
- Observations reflect the date and time of the visit only.
- Statements by site staff are recorded as “Supplier Stated”.
- Items seen only by video are labeled “Observed remotely” and are not presented as on-site checks.
Conclusion wording
On 2026-10-21 we visited the agreed address and found the contracting company’s sign at the gate. We saw packed finished goods matching style BC-DEMO-22 and opened 3 cartons chosen by us. Two exceptions (X1, X2) and four unverified items are listed above.
Visited by
[Field staff — demo]
Date: 2026-10-21
Reviewed by
[Reviewer — demo]
Date: 2026-10-22
About this sample. This is a sample template for demonstration only. The companies, people, address, order and observations are invented, and no real photos are included. It is not a client case.
Limitation of liability — due diligence, not a guarantee. This report reflects what we could observe or verify on the dates shown, using the documents and access available to us. It cannot rule out deliberate deception (such as falsified documents, staged sites or hired people) or changes after our checks, and it does not guarantee any supplier’s performance, quality, delivery or payment safety. Business and payment decisions remain the client’s. Our liability is limited to the fee paid for this service, and we are not liable for indirect or consequential losses. Full terms:
osmanth.com/how-we-work#liability
Osmanth China Business Services · SAMPLE TEMPLATE — FOR DEMONSTRATION ONLY — not a client case. All names, numbers and addresses are invented.Page 5 of 5