SAMPLE TEMPLATE
FOR DEMONSTRATION ONLY
OSMANTHOSM-DEMO-SBV-001SAMPLE TEMPLATE — FOR DEMONSTRATION ONLYSupplier Background Verification Report
| Report ID | OSM-DEMO-SBV-001 |
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| Client | Northwind Home Goods LLC (fictional), USA |
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| Subject company (as given to client) | “Lanshan Demo Hardware Co., Ltd.” (fictional) — kitchen hardware supplier |
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| Client’s question | Is this a real, registered company, and is it safe to pay the 30% deposit to the bank account on the proforma invoice? |
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| Scope (per SOW) | Registration, entity name, registered address, public status and risk signals, contact identity, payment beneficiary check, consistency review |
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| Method | Remote: public registration records, public court-enforcement records, direct phone calls in Chinese, document comparison |
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| Checks performed | 2026-10-14 to 2026-10-15 (China Standard Time, UTC+8) |
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| Prepared / reviewed by | [Analyst — demo] / [Reviewer — demo] |
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Summary of findings
| # | Claim checked | Status |
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| F1 | The company is registered and listed as operating | Independently Verified |
| F2 | Name on proforma invoice matches the registered name | Independently Verified (matches) |
| F3 | Registered address matches the address on the website | Not Verified (different district) |
| F4 | “Mr. Li” is the company’s sales manager | Supplier Stated |
| F5 | Bank account holder = contracting company | Not Verified (mismatch found) |
| F6 | “Own factory with 120 workers” | Supplier Stated |
| F7 | No public court-enforcement records found | Independently Verified (sources and date in E-04) |
Conclusion. Based on the checks performed, the company named on the invoice exists in public registration records and is listed as operating. However, the bank account supplied for the deposit is held by a different entity (“Demo Lanshan Trading (HK) Limited”, fictional). We recommend not paying the deposit until the supplier explains the mismatch in writing and provides an account in the contracting company’s name, or a contract that names the account holder.
Status key: Independently Verified we checked it ourselves against an independent source or by direct observation · Supplier Stated told or shown to us by the supplier, not independently confirmed · Not Verified could not be confirmed · Observed remotely seen by live video, not in person.
Osmanth China Business Services · SAMPLE TEMPLATE — FOR DEMONSTRATION ONLY — not a client case. All names, numbers and addresses are invented.Page 1 of 6
SAMPLE TEMPLATE
FOR DEMONSTRATION ONLY
OSMANTHOSM-DEMO-SBV-001SAMPLE TEMPLATE — FOR DEMONSTRATION ONLY
Detailed findings
| # | Item checked | Method & source | Date (UTC+8) | Evidence | Status | Notes |
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| F1 | Legal registration & status | Public business registration record search by registered name and registration number | 10-14 10:20 | E-01 | Independently Verified | Registration no. 9145DEMO0000000X1 (fictional). Status: operating. Registered 2017. |
| F2 | Entity name | Compared registered Chinese name with proforma invoice D-02 and contract draft D-03 | 10-14 10:45 | E-01, D-02, D-03 | Independently Verified | Exact match in Chinese. English name on invoice is a translation (not registered). |
| F3 | Registered address | Registration record vs. website contact page | 10-14 11:05 | E-01, E-02 | Not Verified | Registered address is in a different district from the “factory address” on the website. Supplier says the factory is a rented second site (see F6). Not confirmed. |
| F3a | Business scope | Registration record | 10-14 11:05 | E-01 | Independently Verified | Scope includes manufacture and sale of hardware products. Scope does not prove actual manufacturing. |
| F4 | Contact identity | Called the company’s publicly listed phone number (not the number given to client) and asked for Mr. Li | 10-14 15:30 | E-03 | Supplier Stated | Receptionist transferred the call to “Mr. Li”, who confirmed he handles the client’s order. We could not independently confirm his title. |
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SAMPLE TEMPLATE
FOR DEMONSTRATION ONLY
OSMANTHOSM-DEMO-SBV-001SAMPLE TEMPLATE — FOR DEMONSTRATION ONLY
Detailed findings (continued)
| # | Item checked | Method & source | Date (UTC+8) | Evidence | Status | Notes |
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| F5 | Payment beneficiary | Compared bank details supplied by client (D-04) with contracting entity | 10-14 16:10 | D-04 | Not Verified | Account holder is “Demo Lanshan Trading (HK) Limited”, not the contracting company. Mr. Li stated it is “our Hong Kong sister company”. No document provided. |
| F6 | Manufacturing capability | Supplier statement on call; supplier-sent factory photos (D-05) | 10-14 15:30 | E-03, D-05 | Supplier Stated | Photos are supplier-provided, undated, and cannot be linked to an address. Not treated as evidence of capability. |
| F7 | Public risk signals | Search of public court-enforcement and administrative penalty records by name and registration no. | 10-15 09:40 | E-04 | Independently Verified | No records found in the sources checked on this date. Records may be incomplete or delayed. |
| F8 | Website consistency | Website vs. registration and documents | 10-15 10:15 | E-02 | Not Verified | Website claims “ISO 9001 certified”. No certificate supplied; not checked (out of scope). |
Evidence files E-xx are screenshots and call notes kept on file; D-xx are documents supplied by the client or supplier. Numbering is consistent across all deliverables.
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SAMPLE TEMPLATE
FOR DEMONSTRATION ONLY
OSMANTHOSM-DEMO-SBV-001SAMPLE TEMPLATE — FOR DEMONSTRATION ONLY
Source log
| Ref | Source | What was captured | Date & time (UTC+8) |
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| E-01 | Public business registration record | Screenshot of registration details: name, number, status, address, scope, registration date | 2026-10-14 10:20 |
| E-02 | Supplier website (contact & about pages) | Screenshots of address and claims | 2026-10-14 11:00 |
| E-03 | Phone call to publicly listed company number | Call note (Chinese) with English summary; duration 6 min. Not recorded. | 2026-10-14 15:30 |
| E-04 | Public court-enforcement and penalty records | Search screenshots showing “no records found” | 2026-10-15 09:40 |
Supplied-document list
| Ref | Document | Provided by | Received |
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| D-01 | Business license image | Supplier (via client) | 10-13 |
| D-02 | Proforma invoice PI-DEMO-0915 | Supplier (via client) | 10-13 |
| D-03 | Draft sales contract | Supplier (via client) | 10-13 |
| D-04 | Bank details for deposit | Client | 10-13 |
| D-05 | Four factory photos | Supplier (via client) | 10-13 |
Inconsistencies found
- Bank account holder (D-04) differs from the contracting company (D-02, D-03).
- Website factory address differs from the registered address.
- Website claims ISO 9001 certification; no certificate supplied.
Unresolved questions
- Why is payment requested to a Hong Kong entity? Can the supplier provide an account in the contracting company’s name?
- Is the website factory address operated by the subject company? Who holds the lease?
- Can Mr. Li’s role be confirmed in writing on company letterhead or by company email?
Optional: in-person record check. Not part of this sample engagement. When a record has to be requested in person at a government office or registry counter, and the office accepts the request, this section lists the office visited, the date and time, the record requested, a scan of the printout or receipt the office issued, and a dated photo of the visit where photos are allowed.
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SAMPLE TEMPLATE
FOR DEMONSTRATION ONLY
OSMANTHOSM-DEMO-SBV-001SAMPLE TEMPLATE — FOR DEMONSTRATION ONLY
Recommended next checks
- Ask the supplier, in writing, to provide bank details in the contracting company’s name — or to add the account holder to the contract. We can make this request in Chinese on your behalf.
- Consider a Factory & Site Visit to the website address to confirm the site exists and is operated by the subject company.
- If certification matters for your product, request the ISO 9001 certificate and check it with the issuing body.
Limitations of this report
- Company registration does not establish manufacturing capability, financial soundness, product quality or trustworthiness.
- Supplier-provided photos and statements are labeled “Supplier Stated” and are not treated as independent proof.
- We used public records and direct contact only. We did not access non-public databases, bank systems or personal data.
- Public records can be incomplete or delayed. “No records found” means none were found in the listed sources on the listed date — not that no risk exists.
- This report reflects information available on 2026-10-14 to 2026-10-15.
Conclusion wording
We confirm only what is marked Independently Verified. Items marked Supplier Stated reflect the supplier’s statements. Items marked Not Verified could not be confirmed. Based on F5, we recommend resolving the payment-beneficiary mismatch before any payment.
Prepared by
[Analyst name — demo]
Date: 2026-10-15
Reviewed by
[Reviewer name — demo]
Date: 2026-10-15
About this sample. This is a sample template for demonstration only produced to show the structure and wording of an OSMANTH report. The companies, people, numbers, documents and findings are invented. It is not a client case.
Osmanth China Business Services · SAMPLE TEMPLATE — FOR DEMONSTRATION ONLY — not a client case. All names, numbers and addresses are invented.Page 5 of 6
SAMPLE TEMPLATE
FOR DEMONSTRATION ONLY
OSMANTHOSM-DEMO-SBV-001SAMPLE TEMPLATE — FOR DEMONSTRATION ONLY
Evidence appendix (sample layout)
In a real report this appendix holds the evidence files. Everything below is SAMPLE content with invented data.
E-01 · Registry extract (example)
SAMPLE · Screenshot of public business registration record (National Enterprise Credit Information Publicity System)Captured 2026-10-14 10:20 UTC+8
| Unified Social Credit Code | 9145DEMO0000000X1 (fictional) |
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| Registered name | 岚山演示五金有限公司 (fictional) · “Lanshan Demo Hardware Co., Ltd.” |
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| Status | 存续 (In operation) |
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| Date of establishment | 2017-03-08 (demo) |
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| Legal representative | [Name — demo] |
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| Registered address | No. 00 Demo Street, Demo District (fictional) |
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| Business scope (excerpt) | Manufacture and sale of hardware products; import and export of goods (demo) |
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E-04 · Risk-record search screenshots
Analyst checklist (signed)
| Check | Done | Evidence | Initials |
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| Registration record captured and compared with invoice and contract | Yes | E-01, D-02, D-03 | [demo] |
| Risk-record searches run on name and registration number | Yes | E-04 | [demo] |
| Company called on its publicly listed number, not the number supplied | Yes | E-03 | [demo] |
| Bank account holder compared with contracting entity | Yes | D-04 | [demo] |
Analyst signature
SAMPLE — intentionally left blank
Date: 2026-10-15
Reviewer signature
SAMPLE — intentionally left blank
Date: 2026-10-15
Limitation of liability — due diligence, not a guarantee. This report reflects what we could observe or verify on the dates shown, using the documents and access available to us. It cannot rule out deliberate deception (such as falsified documents, staged sites or hired people) or changes after our checks, and it does not guarantee any supplier’s performance, quality, delivery or payment safety. Business and payment decisions remain the client’s. Our liability is limited to the fee paid for this service, and we are not liable for indirect or consequential losses. Full terms:
osmanth.com/how-we-work#liability
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